1. The name of the Association is:
"BRITISH COLUMBIA HOT ROD ASSOCIATION."
2. THE PURPOSE OF THE ASSOCIATION IS:
1) To preserve the past and enhance the future of hot rodding in British
Columbia.
2) To assist with and encourage the interest of the members of the Association
in the construction and operation of hot rods and custom "special interest
vehicles".
3) To co-operate with other Associations or clubs formed for the above or
similar purposes.
4) To encourage the safe use of motor-vehicles on public highways and the strict
adherence to the rules of the "Motor-Vehicle Act".
5) To promote the Hot Rod Association vehicles, and its' history, for the
interest and enjoyment of the public.
6) To raise funds in such a manner as the Association may see fit.
The operations of the Association are to be carried on in the Province of
British Columbia, at the address of the Association in the Province of British
Columbia.
REGISTERED OFFICE
1. The registered office of the Association will be in the Province of British
Columbia, at a location as the executive may from time to time decide.
1. The registered office of the Association will be in the Province of British Columbia, at a location as the executive may from time to time decide.
SECTION "B"
MEMBERSHIP
1) The association shall consist of individual paid members in good standing.
2) Once payment of the annual BCHRA dues are received, a member shall be
entitled to a membership card for the balance of the current year (January
-December). A new member shall receive two (2) decals, and the newsletter.
Members are encouraged to attend monthly meetings.
3) Membership renewals are entitled to one (I) newsletter and one (I) membership
card in the association's name. No extra decals will be issued.
4) The membership shall consist of the following types of members:
Active Members: A paid up member in good standing - Shall be entitled to one
vote, and must be present in order to vote.
Associate Members: Immediate family member of an active member. -Pays no dues
and has no vote.
Lifetime Membership: No dues. -Honorary membership may be proposed by any member
for outstanding or extraordinary service and participation in the BCHRA. This
member's nomination will be put forth to the membership for a majority vote. A
lifetime membership in the BCHRA will be awarded. Such member(s) shall have full
privileges.
Honorary Members: This can bestowed on a non member for exceptional service to
the BCHRA. No dues and will not be entitled to vote.
5) Any member may be suspended or expelled for conduct unbecoming of a member of
the Association, for failure to carry out club duties as for acts detrimental to
the good name of the Association. Any member or members who feel they have a
justifiable complaint against another member(s) , or the Association, will
submit a signed, dated copy of their grievance to the Executive stating all
pertinent facts. The executive will try to solve the grievance between all
parties.
For issues that cannot be resolved by this process or for issues of a serious
nature, such as expulsion, a special meeting for members only requiring 14 days
written notice to all members will be held. This meeting will be chaired by a
member agreeable to both parties. Each party will be represented by one member ,
who will be given the opportunity to present their case. A reasonable time will
be allowed for open discussion, followed by a secret ballot. Final decision will
be by a 2/3 majority, with no appeal allowed.
If expelled, the said member is to remove all club decals and plaques from
their vehicles, and return all Association properties and return same to
the Association.
6) No member shall represent the Association with the intent of entering the
Association into an obligation or venture either contractual or otherwise,
without the authority of the executive.
7) Every member must submit annual dues to the association per year or part
thereof, within thirty (30) days of accepted membership to the Association.
8) Members shall abide by the constitution governing the Association.
9) All members should take an active interest in all the Association projects
and activities. .
1) The executive shall meet monthly or as deemed necessary. The President shall
preside at all regular and executive meetings of the Association.
a) The President shall only vote to break a tied motion, at executive meetings.
Five members shall constitute a quorum at any meeting of the Executive.
2) General meetings will normally be held monthly, or as deemed necessary by the
executive. ROBERT'S RULES OF ORDER shall be the governing authority for the
conduct of the meetings.
3) The President shall preside at all regular and executive meetings of the
Association. Special meetings may be called whenever considered necessary by the
executive, and notice shall be given to the members in the manner they may
direct.
4) An annual general meeting of the Association shall be held in the month of
April in each year and notice of the same be given to the members in writing no
less than 30 days before such meeting to be held.
5) Amendments to the constitution may only be made in writing 30 days prior to
annual general meeting.
6) At a general meeting forty (40) members, in good standing, shall constitute a
quorum and every member shall have one vote.
7) Elections must be held at a General Meeting.
1) Only active members are eligible to vote or run for any elected officer
position.
2) The officers of the Association shall consist of a President, Vice-President,
Secretary, Treasurer, Membership Chairperson, Sergeant of Arms, and two (2)
Directors, who shall be elected at the February General Meeting and shall remain in
office for a period of one (1) year. An additional officer's position of
Director at Large will be assumed for one (1) year by the immediate past President
in order to keep continuity, providing he or she is a member in good standing.
If so declined by the immediate past President, this position will remain vacant.
3) If for any reason the President is unable to perform his duties the Officer
next in rank shall perform his duties and shall have the same authority as the
President. If the office of President shall become vacant, the remainder of the
term shall be filled by the Executive.
4) The secretary shall keep the Association's general records, committee
appointments and the minutes at all Association and executive meetings. All
minutes to be available to any active member.
5) Sergeant at Arms -duties -maintain orderly conduct at meetings, functions and
events.
6) The Treasurer shall receive all money and deposit it in such bank as the
executive shall designate, and he or she shall payout money only on the
authority of the executive. All cheques must be signed by the Treasurer and such
other member of the Executive authorized to do so. A written copy of the
previous month's financial statements must be provided to the Executive at the
first monthly meeting following.
7) The two (2) Directors shall see that the regular elections are held and
conducted in accordance with the Constitution.
8) The Executive shall be responsible for the authorized policies of the
Association.
9) For cause shown by any member of the Executive or any officer of the
Association may be removed from the office by five out of eight votes of the
Executive. The right of appeal to the Association may be made by the person so
removed.
10) The Executive shall air any grievance brought forward by any member.
11) No remuneration shall be paid to anyone for services that can be done by
volunteer members of the Association.
12) No Association money shall be borrowed by or loaned to any member of the
Association, or on behalf of the Association.
1) The Executive shall provide for the audit of the books of the Association.
The Auditor or Auditors shall be appointed at least one month prior to the
Annual General Meeting.
2) The Secretary and Treasurer shall submit their books and all vouchers for the
audit whenever required.
3) The Fiscal year of the Association shall be from the 1st day of January to
the following 31st day of December. Membership dues shall coincide with the
fiscal year.
4) Except with the unanimous consent of the members present and voting, no
member of the Executive shall act as auditor.
5) The person or persons acting as auditor shall submit to the Annual General
Meeting a statement in writing of the audit made.
1) The seal of the Association shall be in the custody of the Secretary, and it
shall not be affixed to any document, or instrument, unless authorized by the
Executive, and then only in the presence of such officers, or authorized
members. If no authorization is made, every document, or instrument, to which
the seal is affixed shall be signed in the presence of, and, by the Secretary
and the Treasurer, or such other of the Executive as may be authorized.
1) The Constitution of the Association may be altered or added to by
extraordinary resolution of the members passed at the annual general meeting by
two-thirds (2/3) majority of the members present and in no other way. Written
notice of any proposed amendments are to be sent to each member, fourteen days
prior to the annual general meeting.
2) Extraordinary Resolution may be requested by a member at AGM to entertain a
discussion at this meeting, 2/3 (two-thirds) majority to have the amendment
brought up for discussion.
1) The Secretary shall have the minutes of all meetings, and proceedings of the
Association, and the Executive and all other records and documents belonging to
the Association, as he or she may be instructed to keep.
2) The Treasurer shall have the custody of all books kept by him, and all
vouchers for the payment of money and all cheque books and receipts for deposits
at the bank, named by the Executive in which deposits of the Association are
made.
3) The books of the Association and any records shall be open to inspection by
any active member at a convenient time.
Dated at ______________________ , in the Province of British Columbia, this
____________________
Day of _______________________, A.D. 2000.